The problem: information without spatial context
Photos sit in folders, plans show a target state and project knowledge is spread across individuals. Anyone who is not on site regularly has to laboriously reconstruct the connections. This leads to queries, additional site visits and misunderstandings during conversion, maintenance or quotation.
What spatial documentation adds
- Visual as-is state of halls, routes and technical areas
- Shared orientation for internal and external project participants
- Preparation of maintenance, planning and service-provider appointments
- Traceable project stages through repeated capture
- Context for plans, photo records and task lists
Approach
- Define the documentation purpose and required areas.
- Delimit sensitive zones and information before capture.
- Capture the building stock systematically with photography.
- Review, label and provide the tour for the defined user group.
- Agree on triggers for updates and responsibilities.
Capture and updating
The first capture is carried out by a partner on site – free of charge and without conditions. If a single area changes later, a smartphone capture is enough and is merged into the existing 3D model. The right combination is chosen based on the property, accessibility and intended use.
Limits
A photorealistic representation is not a guaranteed survey and no substitute for legally required inspections. Concealed components are only visible if they are accessible during capture. The documentation shows the state at the time of capture; changes must be tracked through new captures.
Quality and result review
Before handover, coverage, image quality, navigation and approvals are checked. Success criteria can be, for example, fewer queries, better-prepared on-site appointments or faster quotation. Metrics are defined per project and only used after actual measurement.